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Bookings / Calendar

Hotecx Hotel System

Bookings / Calendar

Bookings or the calendar is the schedule for all your reservations in one place.
Booking details:

  • Status of the room (clean/dirty/inspected)
  • Zoom in or out to adjust the view of the calendar
  • Add notes on dates or room number
  • Easy overview of rooms that are due to check in and out, all in-house guests.
  • Overview of payment due or paid
  • Block a room
  • Holding area
  • Creating a new reservation

  • The red dot in the box for room numbers 102, 103, 104 and 106 shows that this room is marked red as a dirty room.
    FYI: If you hover over icons throughout the PMS, a text will appear to explain what the icon means.
  • The + sign is to zoom in. Zoom in to make the grid bigger and clearer.
  • The – sign is to zoom out to make the table look longer.

 

Check in & Check out Colour

  • If you have pressed check-in, the area inside the booking will be solid green
  • If you press check out, the area inside the booking will be transparent

Payment Color

  • If payment has been updated, the outer frame of the booking will be green.
  • If payment has not been updated, the outer frame of the booking will be red.
  • If you update the payment but still have the outstanding amount, the booking will be yellow.

How to block a room

You can close the online room by right-clicking on the table of the room to be closed and pressing Block Room.

  • Then select a date range to close the sale and specify the reason for closing the room, then click Save

  • The calendar will show the block as shown in the figure.

  • And if you want to open a room for sale, click on the blocked field and select remove block.

Holding Area

It is an area for booking where the rooms cannot fit into the room type that was booked. The reception will have to move other reservations on the calendar around to be able to fit a reservation into the calendar.

Holding area does block the availability of the room type it is booked in.

The holding area does not block other room types.
This means that in the matter of the property being fully booked, overbooked in standard rooms but having 1 superior room left, the superior room would still be available online until the reservation in the holding area has been moved from a standard room to a superior room.